Share to any workspace or social platform
147.A.70 requires the organisation to maintain complete and accurate records of all training delivered and examinations conducted, including student attendance, progress, and results.
What it means in practice
The organisation must keep detailed records that trace each student's journey through the training and examination process. This includes attendance records for each training session, assessment and examination results, and any training certificates issued. The records must be sufficient to demonstrate that each student completed all required elements of the course and met the required standard.
Records must be stored securely and be readily retrievable. The retention period for training and examination records is typically at least five years, or longer as specified by the competent authority. Digital record systems are acceptable provided they include adequate backup and access controls.
Key requirements
Records must include student identity, course details, attendance, module completion, examination results, and certificates issued. Records must be retained for a minimum period as specified by the regulation or competent authority. The record system must be secure, accurate, and accessible for audit purposes.
Common compliance gaps
Incomplete attendance records are one of the most common findings, with organisations unable to demonstrate that individual students attended all required training hours. Another frequent gap is inadequate security of examination records, including results being stored in unprotected spreadsheets without access controls or audit trails.
Part 147 Training
Running a Part 147 approved training organisation?
Sofema's Part 147 course covers regulatory requirements for training organisations — from approval terms and syllabus standards to examination and record-keeping.
View Part 147 courseSources
Have a question about this regulation?
Search across all regulation pages and glossary terms.